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Meeting Rooms

Room IDs

ORRS employees can reserve space in the following rooms on the 1st floor and garden level of Collins.

Room# Room ID Capacity Access
101 ITServices.Collins.101 25 - 30 ORRS/ITS
143 ORA.4000Collins.143 18 ORRS
156 ORA.4000Collins.156 12 ORRS
B13 ITServices.Collins.LunchRmKitchen 10 - 20 ORRS/ITS
B14 ITServices.Collins.LunchRmTV 10 - 20 ORRS/ITS
B29 ORA.4000Collins.B29 5 ORRS
B38 ORA 4000 Collins B38 12 ORRS

As the demand for conference rooms is high, please consider using the smaller rooms, if possible, rather than tie up the large rooms.

  • Schedule a Meeting
    1. Open your Outlook calendar, click the New Appointment button.
    2. Click the Appointment tab > Scheduling Assistant button.
    3. Add room(s)
      • Click Add Rooms... button in the lower left.
      • Search for rooms using IDs shown in the table above (note that some IDs contain spaces and some do not).
      • Double click to select rooms; click OK. Room availability for all selected rooms will be displayed.
    4. Add attendee(s)
      • Click Add Attendees... button in the lower left.
      • Search for and add meeting attendees
    5. Select date and time
      • Review calendar to locate availablility for all attendees and room: use the start/end time fields at the bottom OR scroll/select
    6. Finalize and click Send button
      • Important: DESELECT any selected rooms NOT needed for your meeting
      • Confirm attendees
      • Confirm date and time


    Note: if you try to schedule your meeting at the same time a different meeting is already scheduled, you will automatically receive an email letting you know your reservation has been denied.

  • View Room Calendars

    Saving room calendars to your account allows you to quickly view room availability.

    1. Open your Outlook calendar
    2. Click on the Folder tab at the very top of the screen
    3. Click on Open Calendar > From Room List button
    4. Search for desired room(s). Note IDs above - some rooms have a space and some do not.
      • Once you have opened a calendar it will automatically be saved under your “saved calendars/Rooms” on the bottom left side of the screen. You may have to scroll down to see the calendar.
  • Parking
    Parking at 4000 Collins Road is free.

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