Manage Course Records

Add/Edit Training Records

To take attendance for previously scheduled events, see Manage Scheduled Event page instead.

Options below allow trainers to add records of one-on-one coaching, hands-on evaluations, fit-tests, other training not scheduled beforehand, alternate or external training.

Decide the method based on whether you are entering many completions for a single course, or whether you are just entering one or a few records for a singler learner.

• Option: Add Record(s) to a Course's History
  

  1. Select Manager Menu > Courses.
  2. Search for course by name. Click course title.
  3. Click on green add + icon. A window will pop-up (animation). 
  4. In the left column, enter either LearnerID (netID) or last name field.
  5. Click Select learners > Next. Search for all learners by NetID or name and move them to the column on the right. Click Next.

   

  Printable Guide for Entering Hands-On Evaluations.pdf

• Option: Add Record(s) to a Learner's History
  1. Select Manager Menu > People.
  2. Search for person. Click the name.
  3. Click on the History tab. 
  4. Click on wizard-wand icon. A pop-up window will open.
  5. Enter the course ID or course title or part of the course title to bring up all courses with those terms in title. Click Next.
  6. In the new pop-up window (image), enter the date the training was completed.
     Select a trainer (recommended)
     Upload any documentation (e.g. evaluation form, certificate from other institution, signature form).
     Click next to confirm.
• Correct a Course Completion Record

  If you realize you made an error after you save a history record, you can correct it within the learner's History by clicking the green i icon. In the pop-up, make the correction and save.

   

• Enter Alternate Training, Waiver, Exception
  For options for handling occasional acceptance of non-MSU training in lieu of an MSU course, see Handling Exceptions to Required Training

View Training Records, Details

Trainers can view all history of completions regardless of whether you taught a particular event and even if you do not have a learner on your People list.

Depending on the course and assessment type, trainers can view additional details such as the time the learner spent on the course, answers to quiz questions, scores of all quiz attempts, etc.

• Option: Learner's Records for a Course

  Click Manager Menu > Courses > the specific course history you want to view or edit.
  By default, the most recent completions are on top. Enter a learner's name or netID to search. Remember, a learner can complete a course multiple times.

  

• Option: Course Records for the Learner
  Click Manager Menu > People > find the learner you seek. By default you will be taken to the learner's Track/Requirement screen. Click the learner's History tab to the left to see course history records.
• View Ability Assessment Details

  To view scores for Ability assessments, check the Post-Test Score column on the course History tab.

  

  To view score history for an individual learner, click the green i icon, then the Assessments tab.

  

• View SCORM Details

  SCORM data (details for courses produced using Lectora or Storyline software) is not compiled in Ability, but an individual's course interactions are available. If you are have Trainer or Compliance Admin roles in Ability, you will have access special access to one or more courses.

  Your course must be produced to record a test or quiz score in order to get score data.
  
  From the Trainer tile (or Manager Menu), Click Online Courses. The list of courses that you have privileges for are shown. Only edit records as approved. 
  
  You can review course history for each student including their total score. However, if you want to view detailed information about how a user answered each question, you must access the SCORM log.